Job Information
Robert Half Executive Assistant in San Diego, California
Description
Job Summary
We are seeking an experienced, highly organized Part-Time Contract Executive Assistant to support our board-level scheduling and event coordination for 2025. The ideal candidate will have a minimum of 4 years of EA experience, specifically managing high volume travel arrangements and complex scheduling. This role focuses exclusively on scheduling board meetings, large-scale events, and conferences, ensuring seamless coordination through persistent communication, calendar management, and travel booking.
Key Responsibilities
Board Meeting Coordination:
Schedule and coordinate board meetings, including pre-meeting preparations, calendar invites, and follow-ups.
Manage logistics for board meetings and related events, ensuring all necessary arrangements (venue, technology, materials) are in place.
Maintain ongoing communication with board members and internal stakeholders via emails, phone calls, and calendar updates.
Event and Conference Support:
Assist in organizing large events and conferences, including booking venues, coordinating with vendors, and managing event itineraries.
Oversee the planning and execution of meetings scheduled for 2025 and 2026.
Travel Management:
Manage high volume travel arrangements including booking flights, accommodations, ground transportation, and any special travel requirements.
Coordinate travel itineraries and handle changes and updates promptly.
Administrative Support:
Handle extensive back-and-forth communications through email, phone calls, and digital calendar management.
Maintain accurate records and provide timely updates to all stakeholders regarding scheduling and travel arrangements.
Assist in the preparation and distribution of meeting materials as needed.
Requirements
Qualifications & Requirements
Experience:
Minimum of 4 years’ experience as an Executive Assistant or in a similar administrative role.
Demonstrated expertise in managing high volume travel arrangements and scheduling for senior-level executives.
Skills:
Strong organizational and time management skills, with the ability to handle multiple tasks and tight deadlines.
Excellent communication skills, both written and verbal, with experience in managing extensive email and phone communications.
Proficient in using digital calendars, scheduling tools, and travel booking platforms.
Detail-oriented with a proactive approach to problem solving and coordination.
Additional Requirements:
Ability to work independently and handle back-and-forth communications with multiple stakeholders.
Flexibility to adjust to changes in schedules and manage last-minute updates effectively.
Experience coordinating large-scale events and board-level meetings is highly desirable.
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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