Job Information
Robert Half Executive Assistant in San Diego, California
Description
We are a dynamic and innovative company committed to fostering a collaborative and supportive work environment. We are seeking a highly skilled and professional Executive Assistant to support our executive team and contribute to our continued success. The Executive Assistant will provide high-level administrative support to the executive team, ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional organizational skills, excellent communication abilities, and a proactive attitude. This role requires discretion, initiative, and the ability to work independently.
Key Responsibilities:
Manage and maintain executives’ schedules, including coordinating meetings, appointments, and travel arrangements.
Prepare and edit correspondence, reports, presentations, and other documents on behalf of the executives.
Screen and direct incoming communications, including phone calls, emails, and mail.
Coordinate and organize executive meetings, including preparing agendas, taking minutes, and following up on action items.
Maintain confidential files, records, and databases.
Assist in the planning and execution of company events, meetings, and conferences.
Handle sensitive and confidential information with discretion and professionalism.
Liaise with internal and external stakeholders, including clients, vendors, and partners.
Provide administrative support for special projects and initiatives as assigned by the executive team.
Manage office supplies and ensure the office is well-equipped.
Perform other administrative tasks and duties as assigned.
Requirements
Qualifications:
High school diploma or equivalent; Bachelor’s degree in Business Administration or a related field is preferred.
Proven experience as an executive assistant or in a similar high-level administrative role.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent written and verbal communication skills.
Strong organizational and multitasking abilities.
Attention to detail and problem-solving skills.
Ability to work independently and as part of a team.
Professional demeanor and a positive attitude.
Experience with office management software (e.g., MS Office, Google Workspace) is desirable.
Ability to handle multiple priorities and meet deadlines in a fast-paced environment.
Benefits:
Competitive salary.
Health, dental, and vision insurance.
Retirement savings plan.
Paid time off and holidays.
Professional development opportunities.
Friendly and collaborative work environment.
If you are an experienced administrative professional with a passion for excellence and are looking for a new challenge, we would love to hear from you!
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .