Job Information
Robert Half Front Desk Coordinator in San Diego, California
Description We are offering a contract to hire employment opportunity for a Front Desk Coordinator in the Investment Management industry, based in San Diego, California. This role requires the individual to manage a variety of front desk tasks, including running errands, managing light phone calls, and handling a high volume of foot traffic. The position also involves customer service, being the face of the firm, checking in guests, and maintaining the organization of the firm.
Responsibilities:
• Managing the front desk and ensuring a smooth operation of the firm.
• Handling light phone calls and directing them to the appropriate parties.
• Managing foot traffic and ensuring guests are comfortable.
• Providing excellent customer service to guests and clients.
• Representing the firm with a positive disposition.
• Checking in guests and ensuring their needs are met.
• Coordinating team lunches and maintaining office supplies.
• Learning and managing maintenance systems and facilities.
• Using Outlook for scheduling and managing meetings.
• Demonstrating proficiency in software such as Outlook, MS Word, and Excel.
• Performing receptionist duties, email correspondence, and scheduling tasks as required.
• Being proactive and organized in managing tasks and responsibilities. Requirements • Minimum of 1 year experience in a Front Desk Coordinator role or similar position
• Proven skills in Receptionist Duties including managing incoming calls and visitor traffic
• Demonstrated ability in Scheduling, including managing appointments and calendars
• Proficiency in Email Correspondence, including managing professional emails and communication
• Excellent Customer Service skills, with a focus on providing a positive experience for all visitors and callers
• Must be able to handle sensitive information with the highest degree of integrity and confidentiality
• Ability to work independently, as well as part of a team
• Excellent organizational skills with attention to detail
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
• Willingness to learn and adapt in a fast-paced environment
• Ability to handle multiple tasks and prioritize work effectively
• High School Diploma or equivalent required. Further education in Business Administration or related field is a plus.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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