Job Information
Robert Half Payroll Specialist - Non-Profit in San Diego, California
Description
Organization Overview:
Join a mission-driven non-profit organization committed to making a difference in the community. We are seeking a dedicated Payroll Specialist to manage payroll operations and ensure timely, accurate payments for staff. This role is ideal for someone with a passion for payroll management and experience in the non-profit sector, who is looking to transition into a full-time position.
Position Overview:
The Payroll Specialist will be responsible for processing bi-weekly payroll for both salaried and hourly employees, ensuring compliance with payroll regulations, and maintaining accurate employee records. The role will also include handling benefits, deductions, and timekeeping systems to ensure smooth payroll operations.
Key Responsibilities:
Payroll Processing:
Accurately process bi-weekly payroll for a diverse workforce, including salaried, hourly, and part-time employees.
Review and verify timesheets and ensure correct coding for payroll expenses related to various programs and grants.
Process payroll adjustments such as bonuses, wage garnishments, and other deductions.
Compliance & Reporting:
Ensure compliance with federal, state, and local payroll regulations, including tax withholdings, FLSA rules, and wage-and-hour laws.
Prepare and file payroll tax reports, including W-2s, 941s, and other required filings.
Maintain and reconcile payroll records with the general ledger for month-end closing.
Employee Records & Benefits:
Maintain employee payroll records, including new hires, terminations, wage changes, and benefits enrollment.
Manage benefit deductions, including health insurance, retirement contributions, and other employee benefits.
Timekeeping & Attendance:
Oversee timekeeping systems, ensuring accurate time tracking for hourly employees and proper reporting for grants and restricted funds.
Assist employees with any payroll or timekeeping issues and resolve discrepancies.
Audit & Compliance Support:
Assist in payroll audits by preparing reports and supporting documentation.
Ensure compliance with non-profit accounting standards, including tracking payroll expenses related to specific programs or grants.
Requirements
Qualifications:
Education:
- Associate’s or Bachelor’s degree in accounting, finance, or a related field preferred.
Experience:
Minimum of 2 years of payroll experience, preferably within a non-profit organization.
Familiarity with multi-state payroll, non-profit regulations, and grant-related payroll allocations is a plus.
Technical Skills:
Proficiency in payroll software (e.g., ADP, Paycom, or similar) and experience with accounting systems.
Strong Microsoft Excel skills (formulas, pivot tables) preferred.
Soft Skills:
Excellent attention to detail and strong organizational skills.
Ability to handle sensitive information with discretion and maintain confidentiality.
Strong communication skills to collaborate with employees, HR, and finance teams.
Work Environment:
This position is based in the organization’s main office, working closely with the finance and HR teams. The non-profit environment is mission-driven and collaborative, with a focus on employee satisfaction and compliance.
About Robert Half:
Robert Half is the world’s largest specialized staffing firm, placing skilled professionals in finance, accounting, and administrative roles. We connect talent with non-profit and mission-driven organizations for temporary, temp-to-hire, and permanent placements.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .