Job Information
Robert Half Senior Administrative Assistant in San Diego, California
Description
Our client, a respected non-profit organization based in the heart of San Diego, CA. They are committed to making a positive impact in the community and fostering a collaborative and inclusive work environment. Our client is seeking a highly organized and proactive Senior Administrative Assistant to support their executive team and organizational operations. The ideal candidate will be detail-oriented, resourceful, and capable of managing a diverse range of tasks. This role requires excellent communication skills, the ability to maintain confidentiality, and the capacity to work effectively in a fast-paced environment.
Key Responsibilities
Provide comprehensive administrative support to executive team members, including calendar management, travel arrangements, and meeting coordination.
Prepare and edit correspondence, reports, presentations, and other documents.
Handle confidential information with discretion and professionalism.
Serve as a liaison between executives and internal/external stakeholders.
Coordinate and manage special projects and events as assigned by the executive team.
Assist with board meeting preparation, including agendas, minutes, and follow-up actions.
Conduct research and compile data to support executive decision-making.
Manage and prioritize multiple tasks and deadlines in a rapidly changing environment.
Support fundraising and donor relations activities, including tracking donations and preparing acknowledgment letters.
Maintain organized records and files, both electronic and paper.
Requirements
Qualifications
Bachelor's degree or equivalent experience preferred.
Minimum of 5 years of experience as an administrative assistant or in a similar role, preferably in a non-profit organization.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Exceptional organizational and time management skills.
Strong written and verbal communication skills.
Ability to work independently and as part of a team.
High level of integrity and discretion in handling confidential information.
Ability to adapt quickly to changing priorities and demands.
Experience with donor management software and non-profit administration is a plus.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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