Job Information
Robert Half Sr. Administrative Assistant in San Diego, California
Description
Our client is seeking an experienced and highly organized Senior Administrative Assistant to provide comprehensive administrative support to their executive team. The ideal candidate will be detail-oriented, proactive, and capable of handling a wide range of administrative tasks efficiently. This role requires excellent communication skills, strong organizational abilities, and a commitment to supporting the mission of the organization.
Key Responsibilities
Provide high-level administrative support to the executive team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
Prepare, edit, and distribute correspondence, reports, presentations, and other documents.
Organize and maintain electronic and paper filing systems, ensuring confidentiality and security of sensitive information.
Coordinate and support board meetings, including preparing agendas, taking minutes, and distributing materials.
Assist with the planning and execution of events and special projects.
Handle incoming calls, emails, and other communications, directing inquiries to appropriate staff members.
Maintain office supplies and equipment, and manage relationships with vendors.
Conduct research and compile data for reports and presentations.
Support the executive team with personal administrative tasks as needed.
Ensure compliance with organizational policies and procedures.
Requirements
Qualifications
Bachelor’s degree in Business Administration, Management, or a related field preferred.
Minimum of 5 years of experience in an administrative support role, with at least 2 years supporting senior executives.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
Exceptional organizational and time management skills.
Strong written and verbal communication skills.
Ability to work independently and as part of a team.
High level of integrity and discretion in handling confidential information.
Ability to adapt quickly to changing priorities and demands.
Strong problem-solving skills and attention to detail.
Benefits
Competitive salary and performance-based bonuses.
Health, dental, and vision insurance.
401(k) retirement plan with company match.
Paid time off and holidays.
Professional development opportunities.
Collaborative and inclusive company culture.
Conveniently located office in San Diego with on-site amenities.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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