Robert Half International Executive Assistant in San Francisco, California
Robert Half is currently working on an open position for a detail-oriented Executive Assistant. The Executive Assistant will be supporting C-level executives of a healthcare organization here in San Francisco. As an Executive Assistant you will be responsible for various tasks including calendar management, meeting coordination, and drafting correspondence. The ideal Executive Assistant has prior experience, excellent customer service skills, is outgoing, proactive, and has a positive attitude.
Perform diversified secretarial and administrative duties of a confidential nature which relieve executive of administrative details.
Maintain executive's daily calendar, schedules appointments and conferences, and makes necessary travel arrangements.
Assemble necessary background materials for executive's scheduled meetings.
Organize agenda notices and ensures proper distribution.
Frequently interface at the management level both internally and externally on matters relating to executive's activities and requirements.
Independently compose routine correspondence and non-routine complex letters from verbal instruction.
Review materials prepared by others for supervisor's signature to assure procedural and typographical accuracy.
Help coordinate video teleconference meetings.
Set up and maintain files of highly confidential data and Information of major importance.
Receive mail and administers organizational correspondence control.
Answer correspondence or take appropriate action when possible.
Handle requests which require detailed knowledge of department policies and procedures.
Assist in communicating executive's requirements and expectations.
Distribute, update, and manage electronic documents.
May transcribe dictation from shorthand notes or machine into final form, clerically and grammatically editing material when necessary.
Compile highly confidential data from various sources to integrate into reports.
Independently contact appropriate sources to obtain necessary information.
Assist with any and all special projects accurately adhering to tight deadlines.
Process invoice and reconcile expense reports and monthly charge card reports.
Experience in an EA capacity- supporting senior level executives (CEO, COO, VP, Directors, etc.)
Bachelor's degree or equivalent experience
Experienced using Concur
High degree of proficiency MS Office Suite, Outlook & Internet applications
Strong analytical, interpersonal, and problem-solving skills
Strong verbal and written communication skills
OfficeTeam, a Robert Half Company, matches professionals in the administrative field with remote or on-site jobs on a temporary and temporary-to-full-time basis. Whether you're a seasoned administrative pro or starting your career, we have options for you.
Our experienced staffing professionals can promote you to employers and advocate on your behalf. We provide access to top jobs, competitive compensation and benefits, and free online training. For more opportunities, get the Robert Half app and receive instant notifications when our AI matches your skills and experience with jobs.
When you work with us, you’re working with the best. has been recognized as one of FORTUNE’s “Most Admired Companies” every year since 1998 and was named to Forbes’ inaugural list of America’s Best Temporary Staffing Firms.
Questions? Call your local office at 1.888.490.4154. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be authorized to work in the United States. Benefits are available to temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.