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Robert Half International Executive Assistant in San Mateo, California



Position Summary

The successful candidate will provide broad administrative support to the CEO and the VP IR/Corporate Communications. He/She will handle details of a highly confidential and critical nature, collect and prepare information for use in discussions/meetings of executive staff internal personnel and external contacts as well as prepare presentation materials for Board of Directors? meetings and investor meetings. The successful candidate will make high-level contacts of a sensitive nature inside and outside the company and exercise judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions. He/She will work with senior level executives within and outside the company including investors, bankers, venture capitalists, collaborators, vendors, and visitors.


The successful candidate will have responsibilities for:

  • Providing highly detail oriented administrative support to the CEO.

  • Independent collecting, organizing, analyzing and presenting materials for assigned projects and in support of CEO?s requirements.

  • Managing all incoming communication (phones, e-mail, correspondence).

  • Managing CEO?s calendar, scheduling and meeting preparation.

  • Preparing complex and detail oriented presentations for a variety of internal and external meetings.

  • Correspondence with various internal and external contacts.

  • Coordination and scheduling of extensive travel arrangements.

  • Acting as a liaison with the Board of Directors and investors.

  • Handling a variety of special projects.

  • Creating and maintaining files, records, contact lists and databases to ensure the smooth operation of the CEO?s office.

Qualifications: This position requires the following knowledge and experience:

  • BA degree is preferred.

  • 10 plus years administrative experience, with 5-7 years supporting a CEO

  • Strong work ethic and self-motivation.

  • Proven ability to work with little direction and within a team.

  • Proven ability to thrive in a fast-paced intense environment.

  • Ability to recognize urgency and establish priorities appropriately.

  • Ability to work under tight and changing time constraints including meeting deadlines.

  • Ability to handle multiple projects at one time (multi-tasking).

  • Superior organizational skills and an extreme attention to detail.

  • Superior communication skills including a sense of humor.

  • Proven ability to work well with various personalities.

  • Strong computer skills, including proficiency in PowerPoint, Excel, Word, Outlook, Access or other database applications.

If this sounds like you, please send your resume to

OfficeTeam is the world's leader in professional staffing for office support jobs, focusing exclusively on the temporary and temporary-to-full-time placement of professionals in the administrative field. We are faster at finding you work because of the depth of our client network. Specifically, our professional staffing managers connect with thousands of hiring managers in North America every week to find your office support job opportunities. We evaluate all of our OfficeTeam temporaries' skills and match them with the needs of top employers in their area.

Apply for this job now or contact us today at 888-490-4154 for additional information.

All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.

© 2019 OfficeTeam. A Robert Half Company. An Equal Opportunity Employer M/F/Disability/Veterans.

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Salary: USD40.00 - 45.00 / Hourly

Location: San Mateo, CA

Date Posted: Wed, 10 Jul 2019

Employment Type: Temporary

Job Reference: 00430-9502054706

Staffing Area: OfficeTeam

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