Job Information
Robert Half Office Manager in San Rafael, California
Description
As the Office Manager, you will play a pivotal role in ensuring the smooth operation of our office environment. This multifaceted role requires a combination of organizational, administrative, and interpersonal skills to oversee various aspects of office management, facilities coordination, and administrative support. You will serve as a central point of contact for employees, vendors, and visitors, contributing to the overall efficiency and effectiveness of our workplace.
Key Responsibilities:
Office Operations:
Oversee day-to-day office operations, including but not limited to managing office supplies, equipment, and facilities.
Develop and implement procedures and policies to optimize office efficiency and productivity.
Coordinate with external vendors, service providers, and contractors to ensure timely maintenance and repairs as needed.
Administrative Support:
Provide administrative support to executives and staff, including managing calendars, scheduling appointments, and organizing meetings.
Assist with travel arrangements, expense reporting, and other administrative tasks as needed.
Prepare and distribute internal communications, memos, and announcements.
Facilities Management:
Maintain a clean, safe, and organized office environment, overseeing cleaning services, waste management, and health and safety protocols.
Coordinate office layout and workspace assignments to optimize use of space and resources.
Manage office security systems, access control, and emergency preparedness plans.
Vendor Management:
Liaise with vendors, suppliers, and service providers to ensure timely delivery of goods and services.
Negotiate contracts, agreements, and pricing terms with vendors to achieve cost savings and quality standards.
Evaluate vendor performance and address any issues or concerns as needed.
Employee Support:
Serve as a point of contact for employees regarding office-related inquiries, requests, and concerns.
Coordinate employee onboarding and offboarding processes, including workspace setup, equipment provisioning, and access privileges.
Foster a positive and inclusive office culture by organizing team-building activities, events, and celebrations.
Records Management:
Maintain accurate and up-to-date records, files, and databases, ensuring confidentiality and compliance with data protection regulations.
Establish and maintain document management systems and procedures for efficient record-keeping and information retrieval.
Requirements
Qualifications:
Bachelor's degree in Business Administration, Office Management, or related field preferred.
2+ years of experience in office management, administrative support, or facilities coordination.
Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and office management software.
Strong organizational and multitasking abilities, with attention to detail and accuracy.
Excellent communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders.
Proven problem-solving skills and ability to take initiative in addressing office-related challenges.
Knowledge of office equipment, facilities management best practices, and health and safety regulations.
Ability to work independently with minimal supervision and collaborate effectively in a team environment.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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