Robert Half Corporation Jobs

Description

We are inviting applications for the role of Administrative Assistant based in Santa Cruz, California. This role falls within the healthcare industry and involves providing administrative support and project coordination. The position requires the incumbent to handle a variety of tasks, including answering phone calls, managing calendars, making travel arrangements, and coordinating project proposals.

Responsibilities:

• Answering phone calls, screening them, taking messages, and routing them to appropriate staff members

• Greeting visitors and outside vendors, serving as the point of contact for the clinic

• Managing multiple calendars, scheduling meetings, and planning special events

• Making travel arrangements for the department head or staff members

• Coordinating project proposals and recommending updates to department documents

• Assisting in job posting, recruitment, and processing new hires

• Onboarding new hires and maintaining supplies

• Handling the setting up of meetings, preparing agendas, and taking minutes

• Serving as the point of contact for clinic and giving tours to new employees

• Utilizing Microsoft Excel, Word, and PowerPoint for various administrative tasks

• Handling documentation and maintaining accurate records

• Assisting in payroll and planning processes

• Coordinating with vendors and suppliers as needed

• Assisting in clinical trial operations and event planning

• Managing travel arrangements and special events

• Utilizing Microsoft Teams for communication and coordination.

Requirements

• Proficiency in Microsoft Excel, Microsoft Word, and Microsoft Teams

• Experience in customer service is essential

• Capable of answering inbound calls and screening calls professionally

• Familiarity with hiring processes and onboarding new employees

• Experience in coordinating with vendors and suppliers

• Ability to manage calendars and make travel arrangements

• Event planning and special event coordination skills are desirable

• Experience in placement activities

• Onsite coordination skills are a must

• Ability to manage agenda items efficiently

• Experience in making travel arrangements is required.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .