Job Information
Robert Half Administrative Assistant in Santa Monica, California
Description We are offering a contract to hire employment opportunity for an Administrative Assistant in Santa Monica, California. This role involves a variety of administrative tasks in a telecom provider setting. You will be a vital part of the team, handling both customer-facing duties and internal administrative tasks.
Responsibilities:
• Greet and welcome guests, managing check-in procedures and directing visitors to the appropriate personnel to ensure a positive first impression.
• Oversee shared meeting room calendars and coordinate front desk activities to ensure smooth operations.
• Handle incoming phone calls, screening and forwarding them while providing basic information as needed.
• Maintain an organized office environment, keeping the reception area, kitchen, and other common areas tidy.
• Assist in arranging weekly office meal orders and planning other meetings as requested.
• Manage office shipments and mail, including sending, receiving, and distributing.
• Operate the Video Teleconferencing (VTC) system to assist with meetings, liaising with the technology department for more complex needs.
• Assist the office with administrative duties as necessary and liaise with various teams to support the needs of the office.
• Assist with internal and external event coordination as necessary, including setup for quarterly board meetings.
• Handle I9 verification during onboarding of new employees in office.
• Use Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to perform data entry tasks, schedule appointments, and manage email correspondence.
• Demonstrate excellent customer service skills through answering inbound calls and managing inbound and outbound calls. Requirements • Proficiency in Microsoft Office Suite including Microsoft Word, Excel, PowerPoint, and Outlook
• Strong customer service skills and experience in a customer-facing role
• Experience in answering inbound calls and managing inbound/outbound calls
• Ability to handle data entry tasks with a high degree of accuracy
• Strong written communication skills for email correspondence
• Ability to manage and schedule appointments effectively
• Experience in an administrative assistant role or similar is preferred
• Ability to work in a fast-paced environment and prioritize tasks
• Excellent organizational skills and attention to detail
• Strong problem-solving skills and ability to take initiative
• High school diploma or equivalent education level required
• Professional verbal communication skills.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .