Robert Half Office Manager in Sauk Rapids, Minnesota
Responsible for the management and coordination of office administration and procedures.
Provide front desk coverage, greeting visitors, handling telephones, mail distribution, and staff inquiries and requests. Maintain oversight and management of front desk administrative manual.
Manage and coordinate all facility related activities associated with maintaining a safe and productive office (office repairs, space planning, security, etc.)
Provides high level administrative support to office leadership and project staff, including assisting with editing and formatting MS Word documents and reports.
Monitor and coordination of service vendors.
Manages office supply inventory and orders.
Assists with onboarding coordination, scheduling, and training for new staff members.
Provides appropriate coding for office/business center invoices and submits for processing. Assists with expense reporting, and processing of check requests.
Serves as Office Contact, participates in monthly regional calls, and disseminates information to office leadership and staff. Acts as a liaison between the local office and Human Resources.
Coordinates monthly “all staff meeting” with involvement from office leadership, functional support teams and corporate communications.
Schedules and facilitates meetings, travel, and events for office leadership and staff.
Coordinates office staff events including holiday parties, summer picnic, monthly office gatherings, and special events as assigned.
Acts as a liaison between local office and IT. Including assisting in equipment ordering, coordinating repair with vendors and set up.
Handles special projects as assigned.
Knowledge of office management responsibilities, systems, and procedures.
Excellent interpersonal skills, ability to interact effectively with all levels of management and staff.
Strong attention to detail and ability to prioritize work and multi-task and use problem-solving skills.
Excellent written and verbal communication skills, including business communication standards for email, correspondence, contracts, and telephone etiquette.
Ability to read, interpret, and act upon the requirements outlined in agreements and contracts.
Proficiency with MS Office Suite with expertise in Teams, Outlook, Word, Excel and SharePoint.
Associates degree or higher in related field.
3-5 years of office managerial experience in a professional office environment.
Experience editing and creating specification documents.
Experience with event planning.
Questions? Call your local office at 1.888.490.4154. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.