Job Information
Robert Half Executive Assistant in Seattle, Washington
Description
An independent wealth and asset management firm with offices in Seattle, San Francisco, Santa Barbara, Silicon Valley, and Anchorage seeks an Executive Assistant to join their team! They provide a personalized experience combining rational, intelligent advice and sophisticated investment strategies, delivered via technology, where possible. Currently, they have over $8 billion of assets under advisement.
They live their values through collaboration, commitment and continuous improvement every day and welcome a new Executive Assistant to join them.
Executive Assistant Responsibilities:
This person will play a key, collaborative role in keeping business initiatives organized and on track and will be part of a team that offers a dynamic, inclusive, and engaging working environment
Support the General Counsel in coordinating signatures & notarizations, creating spreadsheets, preparing presentations, and other needs that arise
Maintain and update the contract database ensuring critical details are captured in their system
Assist the General Counsel in filing important documents and maintaining organized books and records for Freestone’s Legal Department
Schedule executive meetings and provide extensive calendar management for the firm’s senior management, while anticipating needs, prioritizing requests, and efficiently resolving/troubleshooting conflicts that arise
Coordinate flights, accommodations, and transportation arrangements for the firm’s senior management and candidates coming in for interviews
Ensure meeting resources (conference room size, technology needs, catering, etc.) are anticipated and provided for both onsite and off-site events, serving as a liaison with both internal and external parties
Responsible for reconciling and processing expense reports for the firm’s senior management
General Administrative and Special Project Support
Work in coordination with other Freestone Administrators to assist with daily incoming mail processing, outgoing client mailings, and Freestone’s catered lunch program
Assist with front reception desk coverage when backup assistance is needed
Lead and coordinate on ad hoc administrative projects as they arise
Full-time, Monday – Friday
Hybrid: On-site 4 days/week in Seattle, Washington 1 day at home
For immediate consideration, please do not hesitate in applying now! Please email your resume DIRECTLY to Daniella[dot]Nolasco[at]RobertHalf[dotcom]. I look forward to hearing from you!
Requirements
Executive Assistant Qualifications:
At least 1+ years of administrative experience, preferably in the wealth management industry
Excellent skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Poised and polished professional with excellent oral and written communication skills
Team oriented character with an exceptionally strong work ethic
A high energy level personality with a positive attitude towards challenges
Apply in confidence today - this position will be staffed by the end of the week!
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.
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