Robert Half Real Estate Legal Assistant in Seattle, Washington
ROBERT HALF is partnering with a mid-sized firm in Seattle, Washington in search of a Litigation Legal Assistant. In addition to a competitive salary, this position is 2 days WFH and offers 17 days PTO, 10.5 holidays, Paid MDV premiums for employees, HSA, 401K with 7.5% profit sharing. This position provides legal administrative support to attorneys in the Real Estate practice group.
Prepare template/shell legal documents; revise, finalize, file and distribute legal documents; revise and finalize commercial and real estate transactional documents; and facilitate recording of real estate documents with county recorder’s offices.
Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison.
Enter, proofread, and close timekeepers’ time entries in billing software; review, proofread, distribute, and track proformas and client invoices; manage complex proformas, incorporate edits, and mail out client invoices
Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings.
Scan, copy, fax, print, and organize documents; request and review conflicts reports; open new client/matters using firm’s electronic records system; maintain electronic and physical files;
Maintain timekeepers’ calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm’s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc.
Familiarity with real estate transactions preferred
Software: iManage, Chrome River, Carpe Diem, Aderant billing and financial tools, Intapp, Meeting Room Manager, Visio, AIA contract software, WestlawNext, WestCheck, Box, Workshare Compare, Metadata Assistant, and InterAction is preferred
High school diploma or GED equivalent
5+ YOE in administrative support, preferably in the area of real estate law but not required
Certificate in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience
To be considered for this opportunity, please email your resume to Renee(period)Guan(at)RobertHalf(period)com with "Litigation LA - SEA" in the subject line.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app (https://www.roberthalf.com/mobile) and get 1-tap apply, instant notifications for AI-matched jobs, and more.
Questions? Call your local office at 1.888.490.5592. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.