Robert Half Seattle Executive Assistant in SEATTLE, Washington
Seattle Executive Assistant
Protiviti hires creative, curious people for whom learning, and development are everyday activities. We fuel your curiosity with challenging work, talented colleagues and innovative learning resources. At every level we nurture leaders who influence and engage. We value inclusion and encourage you to “bring your whole self to work” – all of your motivations, passions, priorities and commitments – all of the things that make you who you are.
At Protiviti, you make a positive impact on our clients, our company, and our community. You grow as a Protiviti Leader, a dedicated steward of our business, community, and culture.
Are you inspired to lead, learn, grow and make a difference?
You've come to the right place!
Where We Need You:
We are seeking an Executive Assistant to join our team
What You Can Expect:
As our Executive Assistant, you will provide exceptional support across a wide variety of operational and administrative tasks to maintain an efficient, organized, and effective office environment. Your key areas of responsibility include: Executive Support, Office Support & Communication, & Event Execution.
What Will Help You Be Successful:
Being professional, confident, enthusiastic, organized, detail oriented, taking initiative and being a self-starter, working independently, exercising good judgment, being resourceful, and using your problem-solving & critical thinking skills.
Working effectively with senior leadership as well as all levels of staff & clients in a changing, fast-paced and service-oriented corporate environment and helping them to achieve business objectives.
Having excellent oral and written communication skills as well as interpersonal and organizational skills.
Utilizing your strong time management skills and your ability to coordinate and maintain follow-up on several projects simultaneously.
What You Will Be Doing:Executive Support
Prepare and manage Time & Expense reports on behalf of executives.
Arrange travel for executives, including flights, hotels, and transportation.
Answer and screen incoming calls
Support executives and the other members of the management team in their workload by producing and proofreading reports, presentations, and/or proposals.
Manage executive’s Outlook (contacts, emails, and calendar/meetings).
Manage Salesforce data and reporting for executives.
Handle any printing/copying/faxing, binding, and mail.
Assist with client relationship management administration, including billing and contract management task
Take initiative to anticipate the needs of your executives on a daily basis.
Partner with Executive Assistant Team to provide back-up support to executives.
Support and model excellent service by exhibiting a positive attitude and enthusiasm toward the job and the company to both internal and external customers in all forms of communication.
Office Support & Communication
Office Space – Welcome visitors and employees, maintain cleanliness of office space, manage inventory, manage office/building access and badges, and coordinate with building management regarding a variety of facility related items (shipments / deliveries, office/building security, office vendor agreements, and maintenance requests, etc).
Reporting and Correspondence – Perform basic industry/company research, data entry to support accounting, upload materials to intranet site, and produce and proofread documents.
Schedule and setup conference rooms and offsite space, including coordinating audio visual support, and catering needs.
Assist with planning office events (happy hours, holiday and community events).
Assist with ad-hoc leadership and office requests.
Support Human Resources with local office needs.
Employee Information and Programs: Assist with managing employee records and programs, including the emergency response program, organization charts, personnel files, employment agreements, and orientation/onboarding.
Recognition: Track birthdays, anniversaries, and other employee milestones and take the appropriate action to ensure employees are recognized; Assist with planning promotion and appreciation efforts.
Technology: Participate in ongoing training regarding technology upgrades and new systems applicable to the position.
Your Educational and Professional Qualifications:
Degree: Bachelor’s degree, preferred
Experience: 2+ years of professional experience, required
Advanced skills in Microsoft applications (Word, Excel, PowerPoint, Outlook)
Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services.
For all US & Canada Postings: You may submit your application materials online or call 1.888.556.7420 for additional ways to apply. Protiviti is an Equal Opportunity Employer. M/F/Disability/Veteran