Job Information
Robert Half Administrative Coordinator in Signal Hill, California
Description We are looking for an Administrative Coordinator to join our team in the construction industry based in Signal Hill, California. This role offers a contract to hire employment opportunity and involves supporting project management tasks, maintaining schedules, and overseeing documentation. You will be instrumental in ensuring project goals are met through diligent planning, coordination, and monitoring.
Responsibilities:
• Support operational team leaders in achieving scheduled goals through effective planning and coordination.
• Develop and maintain project schedules to ensure timely completion.
• Conduct regular reviews of project documentation and communicate results to appropriate personnel.
• Prepare status reports to update customers and management teams on project progress.
• Conduct audits of field paperwork to ensure accuracy and compliance.
• Monitor equipment and material tracking.
• Perform general administrative duties to support the team.
• Oversee safety protocols and ensure their implementation.
• Monitor ongoing jobs to ensure activity and compliance.
• Support the billing process to ensure timely billing and receivables. Requirements • Minimum of 2 years of experience in an Administrative Coordinator role, preferably within the construction or contractor industry
• Proficiency in ADP - Financial Services for managing financial tasks
• Experience in creating and managing Banner Ads for marketing purposes
• Familiarity with Cisco Webex Meetings for coordinating virtual meetings and conferences
• Proficiency in Concur for travel and expense management
• Experience with CRM systems for managing customer relationships and data
• Knowledge of About Time software for efficient time tracking and project management
• Experience in handling Answering Inbound Calls and providing customer service
• Familiarity with Budget Processes, including planning, tracking, and reporting
• Competence in Calendar Management for scheduling appointments, meetings, and deadlines
• Strong Communication skills for effectively interacting with team members, clients, and vendors.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .