Robert Half Corporation Jobs

Job Information

Robert Half Executive Assistant in Snoqualmie, Washington

Description

Robert Half is searching for an amazing Executive Assistant to join the team of our eastside client.

Essential Functions:

• Provides confidential assistance to client and related entities; researches, collects and compiles data from and for related entities as requested.

• Arranges and schedules meetings. Maintains a variety of calendars for the office advising team of calendar and meeting revisions. Maintains the daily appointment calendar.

• Composes and prepares correspondence and memoranda, based on limited content description or information; (conducts secondary research on special projects as required).

• Incumbent performs complex technical administrative functions; such as preparation of unique or original documents or correspondence; requisitions and purchases office supplies. Processes billings, purchase orders, and training and travel authorizations. Coordinates and maintains filing and records systems, including confidential personnel and correspondence files.

• Monitors and administers performance evaluation schedules via the Pay for Performance/PFP system, for all senior staff.

• Prepares agenda bills.

• Maintains all records for the office, as well as the historical records; serves as records custodian.

• Prepares agenda packets; records and prepares concise and accurate minutes of each meeting; prepares Agendas, Agenda Bills, Ordinances and Resolutions, and compiles necessary information for presentation.

• Manages and publishes meeting notices and minutes of the meetings, as required by law.

• Manages by-laws, Articles of Incorporation, ordinances or other legal instruments.

• Administers and Coordinates records management program; performs related tasks such as: managing records, including inventory, storage, electronic conversion, disposition, retention and disposal, ensuring confidentiality where required.

• Route and track approved documents (i.e. resolutions, ordinances, contracts, agreements, etc.) to applicable department staff and/or agencies for full signatures. File original documents into records management system.

• Index and create files and new file labels for all contracts, agreements, easements, deeds, Interlocal agreements, etc. into records management system.

• Develops and implements training materials and programs on policies and practices regarding agenda management, records management, and contract management.

• Serve as Notary Public.

Requirements

Essential Skills:

Time management and ability to meet deadlines

Verbal and written communication skills

Strong organizational skills and ability to multitask

Problem-solving and decision making

Proactivity and self-direction

Interpersonal skills

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app (https://www.roberthalf.com/mobile) and get 1-tap apply, instant notifications for AI-matched jobs, and more.

Questions? Call your local office at 1.888.490.5461. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be authorized to work in the United States. Benefits are available to temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.

© 2022 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/terms-of-use) .

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