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Robert Half International Senior Administrative Assistant in Solana Beach, California


Robert Half OfficeTeam is working with a local legal services company who is seeking a Senior Administrative professional.

This is a small, close-knit office. This person MUST be comfortable wearing many hats, prioritizing multiple projects, and taking lead and initiative to ensure the completion of projects.

What you will be do:

  • You will be assisting vendors with any questions, inquiries, or issues

  • Coordinating any and all maintenance requests and schedules

  • Faxing, filing, scanning, data entry, organizing

  • Greeting and walk in clients or customers

  • Routing high volume inbound calls

  • Taking messages and handling incoming/outgoing correspondence

  • Sorting and distributing mail to team, as well as to vendors

  • Processing, sorting invoices and receipts

  • Scheduling, coordinating meetings


Required skills:

-Skills to assess process and internal control weaknesses and identify improvements

-Ability to multitask and meet deadlines

-Software: MS Office Suite, Excel (formulas, spreadsheets, reports, V-look ups, pivot tables), QuickBooks (a plus!)

-Data Entry (6,000 KPH+) and 50+ WPM typing ability

-3+ years of experience of Senior Administrative, Executive Assistant or Office Management experience

-Strong understanding of spreadsheets and word processing is preferred

-Eagerness to take on anything from small internal administrative tasks to high profile requests

-Well-founded grasp of ordering office supplies and equipment

-Expertise in navigating basic office equipment and protocols

-Foundational knowledge in expense reports

-Deep understanding of business review documents

-Proven knowledge of calendar managements and scheduling appointments

-Customer service experience

If you are a self-starter who is passionate about supporting a dynamic and growing company, we would love to hear from you! Contact us now this position is available and will be staffed by the end of the week! 

OfficeTeam, a Robert Half Company, matches professionals in the administrative field with remote or on-site jobs on a temporary and temporary-to-full-time basis. Whether you're a seasoned administrative pro or starting your career, we have options for you.

Our experienced staffing professionals can promote you to employers and advocate on your behalf. We provide access to top jobs, competitive compensation and benefits, and free online training. For more opportunities, get the Robert Half app and receive instant notifications when our AI matches your skills and experience with jobs.

When you work with us, you’re working with the best. has been recognized as one of FORTUNE’s “Most Admired Companies” every year since 1998 and was named to Forbes’ inaugural list of America’s Best Temporary Staffing Firms.

Questions? Call your local office at 1.888.490.4154. All applicants applying for U.S. job openings must be authorized to work in the United States. Benefits are available to temporary professionals. Visit for more information.

© 2020 OfficeTeam. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (

Salary: $24.00 - $28.00 / Hourly

Location: Solana Beach, CA

Date Posted: February 19, 2021

Employment Type: Temporary

Job Reference: 00240-9502859463

Staffing Area: Office u0026 Administrative