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Robert Half Executive Assistant to Sr. Leadership Team of Growing Firm in STAMFORD, Connecticut


A growing firm in Stamford, CT is seeking an Executive Assistant to support the Senior Leadership team. This person will be responsible for managing complex calendars and scheduling meetings, travel, and off-site events.

Daily responsibilities include, but are not limited to, the following:

  • Serving as a first point of contact for the senior executive and developing systems to prioritize the executive’s time and activities

  • Providing appropriate materials to prepare the senior executive in advance of meetings

  • Drafting correspondence and memoranda, editing meeting minutes, creating PowerPoint slides, answering, and screening the senior executive’s phone calls and directing inquiries to the proper party within the team

  • Making travel arrangements (airline and hotel reservations) and processing expense reports

  • Coordinating timely receipt of Board and Audit Committee materials from responsible parties, reviewing, and coordinating delivery to Board members

  • Managing the office services function with appropriate facilities representatives including safety and security protocols, and maintenance of the copy room, office supplies, and pantry.

  • Creating PowerPoint presentations and assisting with maintenance of various Excel spreadsheets and other documents as needed

  • Preparing event and meeting materials including assisting with the creation of presentations, handouts, and other related materials, as well as printing and collating of materials for the Finance team, the Senior Leadership team, and the Board of Directors

  • Establishing and maintaining effective cooperative professional business relationships with all levels of management, employees, and outside clients

  • Acting as a creative problem solver, liaison, and facilitator in managing support responsibilities

  • Acting as a lead on the facilitation and coordination of communications and administrative procedures across the enterprise Finance team

  • Coordinating conference/meeting room set up, ordering catering, and coordinating meeting logistics

  • Providing back up assistance to other administrative support team members as needed


Preferred Qualifications:

  • Bachelor’s Degree and 5 to7 years of relevant professional experience supporting a C-level executive in a global public company

  • High energy, self-motivated individual who can prioritize, work independently when needed, and gather necessary information to make informed and sound decisions and recommendations

  • Demonstrated professionalism, discretion, and experience working with highly confidential information

  • Can-do attitude: must be proactive and solution oriented, continuously looking for ways to add value

  • Exceptional attention to detail

If interested in this role, please apply directly and email your resume to Michelle.Kenney@RobertHalf(.com)

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