Robert Half Executive Assistant to Sr. Leadership Team of Growing Firm in STAMFORD, Connecticut
A growing firm in Stamford, CT is seeking an Executive Assistant to support the Senior Leadership team. This person will be responsible for managing complex calendars and scheduling meetings, travel, and off-site events.
Daily responsibilities include, but are not limited to, the following:
Serving as a first point of contact for the senior executive and developing systems to prioritize the executive’s time and activities
Providing appropriate materials to prepare the senior executive in advance of meetings
Drafting correspondence and memoranda, editing meeting minutes, creating PowerPoint slides, answering, and screening the senior executive’s phone calls and directing inquiries to the proper party within the team
Making travel arrangements (airline and hotel reservations) and processing expense reports
Coordinating timely receipt of Board and Audit Committee materials from responsible parties, reviewing, and coordinating delivery to Board members
Managing the office services function with appropriate facilities representatives including safety and security protocols, and maintenance of the copy room, office supplies, and pantry.
Creating PowerPoint presentations and assisting with maintenance of various Excel spreadsheets and other documents as needed
Preparing event and meeting materials including assisting with the creation of presentations, handouts, and other related materials, as well as printing and collating of materials for the Finance team, the Senior Leadership team, and the Board of Directors
Establishing and maintaining effective cooperative professional business relationships with all levels of management, employees, and outside clients
Acting as a creative problem solver, liaison, and facilitator in managing support responsibilities
Acting as a lead on the facilitation and coordination of communications and administrative procedures across the enterprise Finance team
Coordinating conference/meeting room set up, ordering catering, and coordinating meeting logistics
Providing back up assistance to other administrative support team members as needed
Bachelor’s Degree and 5 to7 years of relevant professional experience supporting a C-level executive in a global public company
High energy, self-motivated individual who can prioritize, work independently when needed, and gather necessary information to make informed and sound decisions and recommendations
Demonstrated professionalism, discretion, and experience working with highly confidential information
Can-do attitude: must be proactive and solution oriented, continuously looking for ways to add value
Exceptional attention to detail
If interested in this role, please apply directly and email your resume to Michelle.Kenney@RobertHalf(.com)
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