Robert Half Legal Assistant in Stamford, Connecticut
Our client is a premier national law firm. They are seeking to add a Legal Assistant to their team in Stamford, CT. The Legal Assistant is responsible for managing, producing and processing administrative and client-specific information. Providing support to timekeepers and working as part of a virtual support team, the Legal Assistant is responsible for complex work that requires knowledge of corporate practice, knowledge of procedures and filing requirements government agencies, and knowledge of and adherence to compliance policies (e.g. conflicts of interest, privacy, deadline docketing, misuse of inside information).
Type, edit, format and proofread a variety of moderate to complex documents
Independently perform full range of administrative support (full calendar management, travel arrangements, meeting facilitation, expense tracking)
File management and organization (both digital and paper). Establish and maintain client, departmental and administrative files and workspaces timely using established firm and department protocols for FileSite and document naming conventions
Delegate work to firm resources to effectively complete work assignments
Assemble documents in preparation for client transactions and filing with agencies
Understand month-end closing schedule and remind timekeepers that time must be released in InTapp to meet closing deadlines
Edit billing narratives according to firm time entry standards in CMS or Prebill Viewer, including performing tasks within the Prebill Viewer
Manage and track administrative aspects of client/matter intake and management of the matter once opened, enter/obtain required information, identify New Business Intake "NBI" stage, finalize the draft engagement letter; communicate client billing standards and rates to appropriate individuals, ensure final engagement letter is provided to Matter Maintenance and stored in Virtual Files
Leverage firm tools, such as the portal and firm workspaces, to locate information, e.g. timekeeper standard billing rates, firm discounted rates and rate ranges; firm time-entry standards and non-billable time recording
Leverage QuickLook to obtain financial and other information
Basic Lexis and internet research, as needed
Work with other timekeepers and legal assistants when required to complete assignments and meet deadlines
Remind timekeepers of deadlines and anticipate their needs to enable them to focus on client/firm related matters
Minimum two to four years of legal secretarial experience
Experience in handling a wide range of administrative tasks
Experience making travel arrangements
Ability to support multiple timekeepers in a fast paced, changing environment
Ability to effectively manage conflicting priorities
Excellent verbal, written, organization, analytical and interpersonal skills
Outstanding client service and decision-making skills
Ability to produce accurate draft documents from a variety of rough sources that are handwritten or 'pieced' together or from oral instructions
Familiarity with procedures of courts and regulatory agencies
Ability to work independently, with minimum supervision while also contributing to a team
Demonstrates a high degree of professionalism, confidentiality, discretion and decorum
Responsiveness to timekeeper/client needs and follow-up where appropriate
Good understanding of basic business relationships and client confidentiality principles
Proficient in the use of Microsoft Office (Word, Outlook, Excel and PowerPoint), Interaction, FileSite, DTE, CMS, PDF scanning, HotDocs, AccuRoute, Nuance PDF, Change-Pro, Metadact, Innova, Chrome River, Preview Biller, Internet searches, Rendezvous, Electronic Court Filing Systems, and ability to learn and use advanced software applications
Become familiar with firm information resources
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.