Robert Half Corporation Jobs

Description We are seeking an Executive Assistant to join our team in Tempe, Arizona. In this role, you will be responsible for a wide range of administrative tasks, including managing communications, scheduling, and maintaining office efficiency. You will also be responsible for coordinating various office tasks and functions to ensure office operations run smoothly at all times. Tasks include, but are not limited to, front desk management, coordinating meetings, and managing office supplies.

Responsibilities:

• Manage communications, including taking calls, responding to emails, and interfacing with clients

• Coordinate and schedule appointments, meetings, and events

• Maintain and manage office supplies inventory

• Assist in planning and organizing company events, meetings, and employee team building activities or special projects

• Handle incoming and outgoing mail

• Maintain cleanliness and orderliness of the office area

• Coordinate building and maintenance issues for general repair and updates

• Assist in the preparation of regularly scheduled reports

• Develop and maintain a filing system, including digital records and physical files

• Maintain contact lists and assist with the production of communication materials

• Support staff in assigned project-based work, including coordinating with external contractors or vendors

• Manage executive's calendars and set up meetings, including organizing travel and accommodations

The ability to use MS Excel and initiate and execute projects will be central to this role. Requirements • Minimum of 5 years of experience in an Executive Assistant role or similar position

• Proficiency in Microsoft Excel, including features such as pivot tables, vlookups, and macros

• Demonstrated experience in project initiation and execution

• Ability to manage and prioritize multiple tasks in a fast-paced environment

• Exceptional written and verbal communication skills

• Proven ability to handle confidential information with discretion

• Strong organizational skills with an eye for detail

• Demonstrable ability to meet deadlines

• Experience in assisting with the preparation of presentations and reports

• Ability to work independently and as part of a team

• Flexibility to work overtime if necessary

• High school diploma or equivalent required, higher education or certifications are a plus

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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