Job Information
Robert Half Workplace Experience (Concierge) in Toms River, New Jersey
Description We are in search of a Mailroom Assistant to join our team in Toms River, New Jersey. This role forms a crucial part of our operations, involving the management of incoming mail and packages, as well as liaison with internal events and stakeholders. You will handle work orders, schedule repairs, and regularly review and present performance reports to management. Your responsibilities also include ensuring the accuracy and compliance of all paperwork submitted, maintaining office equipment, and researching new services and appliances to facilitate operations.
Responsibilities:
• Serve as the point of contact for intensified communications between landlord, tenants, and service providers by implementing procedures, policies, and reporting formats
• Assist with sorting incoming mail and packages by department and/or employee to ensure timely distribution
• Coordinate internal events such as meetings, town halls, holidays by understanding the requirements, managing the planning process, and liaising with stakeholders
• Allocate work orders and schedule repairs from requests
• Review data from work order reports and build and present performance and progress status reports to management
• Review all work orders, proposals, department files, and other paperwork submitted by vendors for accuracy and compliance
• Perform checks on rooms and furniture to identify needs for repairs or renovations
• Address minor malfunctions in office equipment
• Research new services and appliances to facilitate operations
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team. Requirements • Demonstrated proficiency in Microsoft Office Suites including Microsoft Excel, Microsoft Word, and Microsoft Outlook
• Proven experience in office functions and operations
• Excellent communication skills, both verbal and written
• Ability to conduct thorough research and accurately analyze data
• Familiarity with standard office procedures and policies
• Knowledge of compliance requirements and ability to adhere to them
• Experience in planning processes and ability to review and improve them
• Aptitude for providing workstation support and working with vendors
• Ability to manage paperwork efficiently and maintain proper documentation
• Experience in facilities management and maintenance
• Knowledge of property and facility management
• Ability to handle financial notes and perform basic financial tasks
• Proven ability to work with stakeholders and ensure their needs are met
• Willingness to work onsite as required
• Demonstrated ability to review progress and make necessary changes for improvement
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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