Job Information
Robert Half Administrative Assistant in Tulsa, Oklahoma
Description We are offering a contract to hire employment opportunity for an Administrative Assistant in Tulsa, Oklahoma. The successful candidate will be part of our legal team, carrying out a range of administrative tasks in a busy law firm dealing with Social Security Disability cases. The role involves handling sensitive information, providing support to clients, attorneys, and case managers, and ensuring the smooth operation of the office.
Responsibilities:
• Handle incoming phone calls and direct them appropriately.
• Greet and assist visitors to the office in a cordial manner.
• Input data efficiently into the Aderant Total Office (ATO) system.
• Process incoming mail, including scanning, naming, and importing into ATO.
• Prepare and send out daily mailouts prepared by attorneys and case managers.
• Dispatch response letters to daily incoming mail.
• Send out attorney representative forms to new clients.
• Manage daily and monthly expense invoices and monthly collection letters.
• Take invoice payments over the phone from clients.
• Order and maintain office and kitchen supplies. Requirements • Proficiency in Microsoft Office Suite applications including Word, Excel, Outlook, and PowerPoint.
• Proven experience in answering inbound calls and managing both inbound and outbound calls.
• Exceptional customer service skills and a client-oriented mindset.
• Competence in data entry tasks with a high level of accuracy and attention to detail.
• Experience in email correspondence and ability to communicate professionally and effectively via email.
• Ability to schedule appointments and manage calendars efficiently.
• Strong organizational skills and ability to multitask.
• High level of discretion and judgment to manage confidential and sensitive information.
• Familiarity with legal terminology and procedures is a plus.
• Excellent written and verbal communication skills.
• Ability to work both independently and as part of a team.
• Strong problem-solving and decision-making skills.
• Willingness to learn and adapt in a fast-paced environment.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .