Robert Half Corporation Jobs

Description

We are looking for a meticulous and efficient Administrative Assistant to join our team based in Vacaville, California. Serving in a key administrative role, you will be responsible for managing a high volume workload, creating and formatting spreadsheets, processing contracts, and handling phone calls. This position offers a contract to hire employment opportunity.

Responsibilities:

• Create and manage Excel spreadsheets from scratch, insert/delete columns, format columns/rows, etc.

• Provide intermediate to advanced proficiency in Microsoft Word.

• Handle a high volume of administrative work in a fast paced setting.

• Efficiently multitask and exhibit proficient keyboarding skills.

• Understand and process contract documentation.

• Handle multiple phone lines and proficient in Microsoft Outlook.

• Ensure punctuality and regular attendance.

• Familiarity with Adobe Pro- editing, merging PDF documents.

• Manage the estimating workbook, including updating data information and following up on proposals submitted.

• Submit public and private bids on a daily basis.

• Complete vendor applications documentation to work with companies.

• Backup for front desk admin and contracts, insurance, etc. if needed.

• Perform document printing tasks such as plans and specifications

Requirements • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Strong customer service skills

• Ability to handle inbound and outbound calls professionally

• Excellent data entry skills

• Familiarity with email correspondence and scheduling appointments

• Ability to multitask and prioritize tasks effectively

• Strong organizational and administrative skills

• Excellent communication skills, both written and verbal

• Detail-oriented and able to work with high level of accuracy

• Ability to work well in a team environment as well as independently

• Proven problem-solving skills and ability to handle challenging situations

• Dependable and reliable with a strong work ethic

• Prior experience in an administrative role is a plus.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .