Robert Half Corporation Jobs

Description We are in search of an Operations Specialist to join our team in Vacaville, California. This role is crucial to the efficient functioning of our operations department. The Operations Specialist will be involved in managing job files, creating purchase orders, handling billing entries, and collaborating with other team members. This role offers a short term contract employment opportunity.

Responsibilities:

• Compile and maintain accurate job files gathered from various sources to support the Operations Department.

• Generate purchase orders in response to requests from team members, ensuring adherence to company guidelines.

• Verify details and obtain necessary approvals for processing purchase orders.

• Manage billing entries with a high level of accuracy and efficiency, inputting data into the system.

• Collaborate with team members to ensure timely and accurate billing processes.

• Assist in resolving billing discrepancies and inquiries as needed.

• Work closely with team members on a weekly basis to prepare timesheets for submission.

• Verify and reconcile timesheets to ensure accuracy and compliance with company policies.

• Collect and maintain weekly safety inspection reports from team members.

• Assist in reviewing and documenting safety reports to support compliance efforts.

• Proficiently utilize software for billing and operational tasks, adhering to established procedures and protocols.

• Assist in entering new phases for jobs in the system, ensuring completeness and accuracy.

• Identify opportunities to streamline operational processes and improve efficiency, demonstrating initiative and drive to accelerate operational tasks and meet deadlines. Requirements • Demonstrated experience in operations administration.

• Proficiency in managing and coordinating billing processes.

• Strong organizational skills with ability to manage multiple tasks simultaneously.

• Excellent interpersonal skills for effective team collaboration.

• Ability to analyze operational processes and suggest improvements.

• Proficient in using various software for operations management.

• Strong problem-solving skills to address operational challenges.

• Excellent written and verbal communication skills.

• Ability to work under pressure and meet tight deadlines.

• Attention to detail and high level of accuracy.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .