Job Information
Robert Half Accounts Payable in Walnut Creek, California
Description
Accounts Payable Specialist (Property Industry)
Overview: We are seeking a detail-oriented and organized Accounts Payable (AP) Specialist to join our dynamic team in the property industry. The AP Specialist will play a crucial role in managing vendor relationships, processing invoices, coordinating payments, and ensuring accuracy in financial transactions. This position requires proficiency in utilizing AP portals, managing AP inboxes, matching and coding invoices, executing check runs, generating reports, and fostering strong communication with internal stakeholders and external vendors. Property a plus. If this sounds like a great fit for you, apply today and work this week.
Key Responsibilities:
Vendor Management:
Establish and maintain positive relationships with vendors, responding promptly to inquiries and resolving any issues related to payments or invoices.
Collaborate with procurement teams to ensure vendor compliance and negotiate favorable terms and conditions.
Utilizing AP Portal:
Manage the AP portal effectively, ensuring all invoices are accurately processed, approved, and scheduled for payment.
Monitor portal activities regularly, address discrepancies, and streamline processes for efficiency.
AP Inbox Management:
Oversee the AP inbox, promptly reviewing and categorizing incoming invoices, statements, and correspondence.
Coordinate with relevant departments for invoice approvals and resolve any discrepancies or missing documentation.
Matching and Coding:
Accurately match invoices with purchase orders and receiving documents, ensuring proper coding for expense allocation.
Validate invoice details, such as quantities, prices, and terms, against corresponding purchase orders and contracts.
Check Runs:
Execute regular check runs in accordance with payment schedules, verifying accuracy and completeness of payment batches.
Coordinate with finance team for necessary approvals and signatures on checks or electronic payment files.
Reporting:
Generate and analyze AP reports to track payment status, aging of invoices, outstanding liabilities, and other key metrics.
Provide insights and recommendations to improve AP processes, mitigate risks, and optimize cash flow management.
Requirements
Knowledge of regulatory requirements and compliance standards related to accounts payable.
Experience in property management software (e.g., Yardi, MRI) is a plus.
Understanding of property-related expenses, such as utilities, maintenance, and leasing costs.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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