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Robert Half International Executive Assistant in Walnut Creek, California

Description

Executive Assistant position available for a client in Walnut Creek. This position will be 30- 40 hours a week, mostly ONSITE.

This Executive Assistant position responsibilities: - File Management (physical and electronic) - Schedule internal and external meetings (remote or in person) - Website updates for housing and sustainability pages - Assist with data for annual Housing Reports (HE APR, DOF Survey) - Outreach, resources and referrals, creating and editing brochure materials - processing invoices - Review and track insurance requirements for contracts - Scanning documents - Zoom operation and administration support for the Walnut Creek Homeless Taskforce - Maintain the housing interest list and stakeholder policy interest list - Assist with Housing Program materials - Assist with noticing for annual monitoring, and reviewing reports for compliance. - Notetaking for meetings - Outreach support for sustainability, including setting up surveys. - Drafting minutes for Planning Commission and Design Review Commission - Generate reports for Acella - Event planning for forums, celebrations, etc. - Resource and referral services by phone on affordable housing and sustainability programs. - Assisting with purging files and setting up new file folders for grant programs. - Other administrative tasks as needed.

If you are interested in this Executive Assistant position, apply today!

Requirements - Familiarity with using the internet for research tasks

  • Elevated social skills, project coordination experience and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors

  • Adeptness in switchboard phones from 1-10 lines

  • Earlier work involving internet

  • Foundational knowledge in records maintenance

  • Correspondence and drafting experience

  • Good understanding of Microsoft Excel

  • Experience with presentation preparation

  • Demonstrated knowledge of Microsoft PowerPoint

  • Conference room setup & cleanup experience desired

  • General familiarity with meeting coordination and planning

  • Office supply and equipment ordering experience highly preferred

  • Filing experience preferred

  • Proofreading experience

  • Typing under 45 words per minute experience highly valued

  • Background working with copying

  • Previous experience working with expense reports

  • Strong familiarity with email

  • Prior experience with report generation

  • Comprehension of Microsoft Outlook

  • Experience with mail processing

  • Knowledge of Microsoft Word

  • Hands-on experience with calendar managements and scheduling appointments

  • Practical knowledge of customer service .

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app and get 1-tap apply, instant notifications for AI-matched jobs, and more.

Questions? Call your local office at 1.888.490.4154. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.

2021 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (www.roberthalf.com/terms-of-use).

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