Robert Half Corporation Jobs

Job Information

Robert Half Office Manager in Walnut Creek, California

Description

Small, vibrant, diverse, and collegial Walnut Creek defense firm seeks a personable, reliable and energetic Office Administrator. This position is 40 hours per week. Job duties include, but are not limited to, the following:

• Human resources management including employee relations, benefits, staff evaluations, secretarial and paralegal coordination, insurance, training, implementing and enforcing firm policies and procedures.

• Processing bi-monthly payroll and reconciling time sheets.

• Bookkeeping duties including monthly bank reconciliations, payment of firm costs, processing receipts, preparation of monthly financial statements and coordination of annual tax returns.

• Law firm case management including conflicts checks, creating new matters, adding new contacts and coordination the opening of electronic and hard files for all new matters.

• Facilities management, including maintaining office appearance, overseeing supplies, office equipment, phone system, computer and IT issues (with outside support from our technology consultant).

• Organizing and procuring suppliers and service providers.

• Managing firm website and assisting with marketing materials and initiatives.

• Coordinating firm meetings and office events.

• Assisting with special and miscellaneous projects as needed.

Requirements:

A minimum of three years of supervisory experience managing staff in a law firm; exceptional interpersonal, oral and written communication skills, including strong management and teambuilding skills, while being able to work independently and with the firm’s owners; be proactive; must maintain confidentiality and be committed to providing excellent customer service; detail-oriented and accurate; working knowledge of Word, Outlook, Excel and general accounting principles; ability to learn and utilize computer programs. Salary commensurate with experience.

Requirements

Software:

• Amicus & PC Law (will train)– timekeepers record their time in Amicus for billing clients transfers over to PC Law to bill clients checks

Top Requirements:

• Inputting numbers into accounting software

• Cut checks and manage costs in pc law

• Payroll – using paychex

• Opening cases in Amicus, assign rates, adding contacts, managing files (will train)

• Processing payments into pc law

• Processing Wire payments into pc law

• Cutting checks/payables for firm

• Keeping cost-to-pay record and communicating that to shareholder

• Managing HR calls

• Collecting timesheets from exempt workers

• Communicating via email to office, communicating schedules, communicating new files

• Coordinating IT/software/hardware issues

Ideal Profile:

• Familiar with business and administrative roles – will be working with owner of firm, comfortable in business environment, someone with accounting software experience.

Office Culture/Layout:

• Law firm of 15 people

COVID Protocols

• Following SCC Guidelines - if not vaccinated, must wear mask while walking in office space (not at desk)

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app (https://www.roberthalf.com/mobile) and get 1-tap apply, instant notifications for AI-matched jobs, and more.

Questions? Call your local office at 1.888.490.3195. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.

© 2022 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/terms-of-use) .

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