Job Information
Robert Half Receptionist in Walnut Creek, California
Description
AmLaw 100 law firm has an immediate opening for a Front Desk Receptionist in their Walnut Creek, CA offices. The ideal candidate will be the first point of contact for clients and visitors, providing exceptional customer service and efficient administrative support. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks simultaneously. This is a long term contract to hire opportunity, requiring candidates to report on-site 5 days a week in Walnut Creek, CA.
Responsibilities:
Reception Duties:
Greet clients and visitors with a professional and welcoming demeanor.
Answer and direct phone calls, taking detailed messages and forwarding to appropriate staff.
Maintain a clean and organized reception area.
Schedule and confirm appointments for attorneys and staff.
Administrative Support:
Manage incoming and outgoing mail, including courier services.
Prepare, organize, and maintain client files and legal documents.
Assist with data entry and management of client databases.
Handle billing and invoicing tasks, ensuring accuracy and timely processing.
Order and maintain office supplies, ensuring inventory is stocked.
Client Interaction:
Assist clients with inquiries and provide information as needed.
Coordinate and confirm client meetings, ensuring all necessary documents are prepared.
Provide general administrative support to attorneys and paralegals as required.
Office Coordination:
Assist in organizing office events, meetings, and conferences.
Maintain and update the office calendar, scheduling meetings and appointments.
Ensure office equipment is properly maintained and operational.
Requirements
Qualifications:
High school diploma or equivalent; associate degree or higher preferred.
Proven experience as a receptionist, administrative assistant, or similar role.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with legal software is a plus.
Excellent verbal and written communication skills.
Strong organizational skills with attention to detail.
Ability to handle confidential information with discretion.
Professional appearance and demeanor.
Ability report on-site in Walnut Creek, CA 5 days a week
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .