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Robert Half Office and AP Specialist in WASHINGTON, District Of Columbia



My client is a small organization seeking fresh new talent to accommodate rapid growth. The Office and AP Specialist is responsible for all purchasing, accounts payable processing and administration. This position assists with the administration of professional development approvals and assists faculty and staff with registrations and travel arrangements. In addition, this person will perform general office tasks including maintaining files and general administrative tasks. In all these areas, the Office and AP Specialist facilitates the implementation of procedures and assists with compliance.

This position will report directly to the controller.


· Reconcile and accurately assign GL accounts for PNC purchasing card transactions.

· Collect all receipts and accurate expense descriptions from all credit card holders.

· Perform as needed follow-up for missing receipts.

· Maintain Petty cash, prepare petty cash reconciliation and month end journal entry to be reviewed by Controller.

· Prepare month invoice journal entry accrual to be reviewed by Controller.

· Coordinate with Controller to provide accurate reporting of supplies budget to grade level directors to ensure that classrooms stay on budget.

· Maintain Shopkeep software and iPads for all PA events and summer programs events. Responsible for troubleshooting issues with card readers, printers and iPads as needed.

· Coordinate with Controller, PA volunteers to set up Shopkeep registers for Bookfair and other events. Reconcile Shopkeep report with any cash collections and applicable subsystems

· Coordinate with the Director of Auxiliary and the Chef to establish pool snack bar pricing in Shopkeep.

· Provide the Director of Auxiliary with Shopkeep sales report as needed.

· Change the laminating film, refill copy papers in various locations of the school where copiers are located and is responsible for replenishing supplies in the Business Office copy room.

· Maintain and troubleshoot postal machine and upload funds when needed.

· Performs other responsibilities as assigned.

· Serve as back up for AR accountant for check deposits in PNC.

· Willingness to be flexible on hours for events where extra time may be needed.

All interested candidates in this Office and AP Specialist position and other full-time opportunities across the D.C. area please contact Pierre Tepie via LinkedIn.



· Associate's degree or Bachelor's degree in business, finance, or accounting

· Strong computer skills with proficiency in Microsoft Office, especially Excel

· Knowledge of standard accounts payable policies, procedures, and regulations

· Ability to understand and interpret vendor invoices, statements, and other requests for payment

· Ability to meet deadlines with proven record of accuracy; and the ability to organize workload and set priorities in accordance with office policies and supervisory input

· Willingness and ability to adapt to change

All interested candidates in this Office and AP Specialist position and other full-time opportunities across the D.C. area please contact Pierre Tepie via LinkedIn.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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