Robert Half Corporation Jobs

Description

We are looking for a skilled Department Secretary to join our team in the healthcare and social assistance industry, based in West Haven, Connecticut, United States. As a Department Secretary, you will play a crucial role in managing the day-to-day operations, maintaining files, distributing mail, and supporting the coordinator in related physician and office staff activities. This role offers a long-term contract employment opportunity.

Responsibilities:

• Process and submit routine correspondence, memos, reports, and various forms accurately and efficiently.

• Maintain departmental record-keeping and filing systems, including records related to personnel, payroll, attendance, work, and purchase orders.

• Act as a receptionist for the department, using discretion and judgement when screening visitors and telephone calls.

• Efficiently maintain the department calendar and schedule appointments in accordance with established department procedures.

• Support in the day-to-day operations of the Physician Referral program.

• Ensure the organization's work load is organized to meet established priorities.

• Handle department procedures, including distributing incoming mail and maintaining files.

• Utilize Microsoft Excel, Microsoft Word, Microsoft PowerPoint, and Windows OS for various tasks.

• Employ strong organizational skills to manage multiple tasks and deadlines.

• Ensure all written communication, including correspondence and reports, is free of grammatical or spelling errors.

Requirements • Proficiency in Microsoft Office Suite including Microsoft Word, Excel, and PowerPoint

• Experience with Windows OS and various file systems

• Strong organizational skills and ability to manage multiple tasks simultaneously

• Familiarity with payroll operations and procedures

• Ability to schedule appointments and manage calendars effectively

• Experience conducting routine correspondence and other secretarial functions

• Proficient in typing with a good speed (mention of WPM not necessary)

• Ability to distribute incoming mail and maintain files systematically

• Knowledge of medical coverage procedures related to healthcare industry

• Previous experience with receptionist duties, including handling phone calls and visitors

• Familiarity with purchase orders and department procedures

• Good spelling and grammar skills for drafting and editing correspondence

• Ability to perform corporate secretarial functions and manage department procedures

• Previous experience in the Healthcare, Hospitals, or Social Assistance industry is preferred.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .