Job Information
Robert Half Executive Assistant in Westmont, Illinois
Description We are offering a contract to hire employment opportunity for an Executive Assistant in the Healthcare/NHS industry, located in Westmont, Illinois. This role primarily involves providing administrative and personal support, managing household operations, and handling executive tasks.
Responsibilities:
• Manage digital and hard copies of files, data, and contacts for household operations.
• Collaborate on schedule and calendar appointments.
• Handle product research, personal shopping, and returns.
• Proactively manage prescriptions and supplements, including inventory, ordering, and pickups.
• Manage calendars for guest and cleaning services for other properties.
• Review and organize vendor proposals and invoicing for approval.
• Update and maintain household operations procedural documentation.
• Manage day-to-day tasks of the Housekeeper, ensuring cleaning protocols are followed and providing backup coverage when needed.
• Work with the Housekeeper on managing clothing needs, including dry cleaning, packing for trips, unpacking, and seasonal closet rotations.
• Manage personal and household inventories and purchase items when needed.
• Facilitate the maintenance of the primary residence's mechanical systems and vehicles.
• Purchase, arrange, and care for interior floral arrangements and plants.
• Work with Partner on technology needs.
• Assist with yearly/seasonal projects at residences.
• Handle personal shopping and any returns.
• Prepare occasional, simple meals and manage produce when the Housekeeper is not available.
• Answer phone and door courteously.
• Collaborate and coordinate for visit prep, maintenance, and special projects for out-of-state residences.
• Proficient in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, Calendar Management, Correspondence, C-Suite, Documentation, Business proposals, and High-Volume Invoicing. Requirements • Proficient in Microsoft Excel, Microsoft Office Suites, and Microsoft Outlook
• Familiarity with high-volume invoicing and documentation
• Experience in managing calendars and correspondence
• Ability to support C-suite executives effectively
• Skilled in creating and managing business proposals
• Previous experience in the healthcare or NHS sector is preferred
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Ability to handle sensitive information with the highest degree of integrity and confidentiality
• Demonstrated ability to work effectively both independently and as part of a team
• Proven problem-solving skills and the ability to handle pressure in a fast-paced environment.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .